Accounts Payable Supervisor

Location Dover
Discipline: Administrative
Salary: $20-25/hr
Job ref: 106
Published: 16 days ago

Thompson First Group is seeking Accounts Payable Specialist for a temporary to hire opportunity for a local client in Dover, DE.

Candidates with a background working as a Lead Accounts Payable Specialist and has experience with high volume of invoices are encouraged to apply.

Description of Duties/Responsibilities

  • Lead role responsible for processing all accounts payable invoices, assuring proper approval and coding, resolving Accounts Payable discrepancies.

  • Responsible for timely 1099 reporting and prepare 1099-C - forgiveness of Debt for physician loans.

  • Maintain electronic filing and reconciliation of liability for all payment types.

  • Essential Functions & AccountabilitiesServe as Lead resource for accounts payable staff, ability to delegate tasks, generate reports and monitor staff productivity.

  • Provide feedback to Accounting Manager for annual evaluations for accounts payable staff.

  • Assist Accounting Manager to maintain internal control procedures.

  • Enter Purchase Order (PO) related and standard invoices into system for payment.

  • Monitor Purchase Order accrual report and report Liability amount monthly to Accounting Manager to maintain internal control procedures.

  • Ensure invoices are approved, coded and recorded in the correct period (prepaids, accruals and capital expense).

  • Assure complete document imaging processes.

  • Resolve A/P and vendor discrepancies, working with Resource Management and other departments with invoice and payment research.

  • Assure vendor statements are researched timely within assigned alphabet group.

  • Monitor vendor assignments and shift responsibilities when appropriate.

  • Lead role for monthly Hospital Utilities and the McKesson Pharmaceuticals accrual.

  • Draft new and update existing accounting policies related to Accounts Payable.

  • Process 1099 and 1099-C tax filings timely.

  • Participate in annual continuing education related to 1099 and 1099-C filing requirements.

  • Maintain regulatory tax compliance by timely 1099 filings.

  • Assist with Monthly close, maintaining accruals until AP is closed.

  • Execute special analysis requests as needed.

  • Work directly with auditors for annual financial audit, and Single AuditsServe as Accounts Payable IT Liaison for On Base updates and ERP implementation and future enhancements.

  • Implement ACH payments for Accounts PayableAll other duties as assigned, within the scope and range of job responsibility.

  • Minimum Education and Experience MinimumPreferredEducation:Bachelor's degree in accounting, finance or business-related fieldExperience:One year in accounts payable function.

  • Familiar with 1099 process.

  • Experience in a healthcare non-profit environment Computer/Software Knowledge:Proficient in Microsoft OfficeWorking knowledge of GL systems, HBOC McKesson Star or Infor Experience using third party banking software for ACH, scanning software.

  • Licensure/CertificationSpecial Knowledge, Skills, and/or AbilitiesStrong interpersonal and communication skills.

  • Demonstrated analytical skills and variance reporting.

  • Familiar with general ledger chart of accounts and financial statements.

  • Must be proficient in reading, writing, and speaking English.

Thompson First Group is an equal opportunity employer. All applicants will be considered for employment regardless of age, color, national origin, citizenship status, physical ormental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.